Under the Oregon Public Records Law (ORS 192.311 – 192.431), I am requesting electronic records for all purchase orders—or similar documents like vendor reports, accounts payable summaries, or check summaries—issued by University of Oregon from January 1, 2020 to June 30, 2025.
If possible, please include the following information for each transaction. If some items aren’t available, we’re happy to take what you do have:
• Contract number, purchase order number, or other identifying reference (e.g., invoice number, check number, internal ID)
• Date of purchase
• Vendor information (name, ID, address, contact name, and email address)
• Line item description(s)
• Quantity of items or services ordered
• Price or amount paid per line item
Contract start and end dates, if applicable
Name or title of the contract signatory, if available
Additional Notes for Clarity:
• If vendor names are presented as codes, we kindly ask for a key or list matching those codes to vendor names.
• Raw exports from your purchasing or accounting systems are perfectly acceptable—we are not requesting any additional compilation or formatting.
- To reduce administrative burden, we kindly request these records in an electronic format (Excel, CSV, or PDF preferred) and ask that no documents be scanned or printed.
- If you believe another department is better suited to fulfill this request, I would be grateful if you could forward it to them and share their contact information with me.
- If any portion of this request is denied, please provide a written explanation citing the applicable exemption(s), and release all segregable, non-exempt material.