Financial records

The Data Branch is submitting a public records request to your institution for purchasing and expenditure data. Specifically, we request a spreadsheet or equivalent file containing all purchase orders issued between January 1, 2022, and the present.
If this request has not reached the appropriate office or records custodian, we would appreciate being directed to the correct contact.
Scope of Request
We are seeking records that reflect purchasing or procurement activity by any college, school, department, division, program, or administrative unit under your institution.
If a single consolidated report is not maintained, we are fully willing to accept:
•    Department-level or college-level purchasing reports
•    Segmented or partial purchasing data
•    Any regularly generated reports from your financial or ERP system
•    Records grouped by individual colleges, schools, departments, or administrative units
Requested Details (if readily accessible)
•    Purchase order number (or equivalent)
•    Purchase date
•    Vendor ID or name
•    Department or issuing entity (if available)
•    Line item description
•    Quantity
•    Unit price
•    Total price
If purchase orders are not used or kept, we are happy to narrow the request to the smallest set of files that reconstructs spending for the most recent 12–24 months, such as:
•    PO register files (PO #, date, vendor, description, fund/GL, amount)
•    AP check register / payment ledger (vendor, invoice #, amount, date)
•    P-card transaction logs (cardholder, MCC/merchant, date, amount)
•    Or, if none of the above are available, any documents that include vendor names and prices